San Diego Progressive Democratic Club Bylaws
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ARTICLE I - NAME
The name of this organization shall be the San Diego Progressive Democratic Club, hereafter referred to as “SDPDC.”
ARTICLE II - PURPOSE
The purpose of this club shall be to foster progressive democratic ideals by stimulating active interest in the Progressive Democratic values, to be active in the community and support progressive candidates, contribute to party leadership and responsibility, to provide a to provide training and leadership for grassroots activism in Progressive Democratic politics, and to promote an large activist base.
ARTICLE III - MEMBERSHIP
Section 1 - ELIGIBILITY
Anyone registered as a Democrat or is ineligible to vote (due to age, non- residency or other legal impediment) but pledges to register as a Democrat when eligible, and supports the purpose of the Club as stated in Article II, above shall be eligible for membership in this club.
Section 2 - MEMBERSHIP PROCESS
A person is considered a member upon a the receipt by the treasurer of dues outlined in Article III, Section 7 and the executive board’s receipt of complete electronic or physical applications for each individual. A member has all the rights and responsibilities of a member in good standing as outlined in Robert’s Rules of Order with the exception of the right to vote. Individuals shall become eligible to vote at the second meeting attended as a member.
Section 3 - APPLICATIONS
Applications shall be provided by the executive board upon request. They may take the form of physical paper copies or a form provided electronically.
Section 4 - RENEWALS
Members shall renew by January 1st annually.
They shall update any information they provided on the application, and if renewing a voting membership, shall not experience a lapse in voting eligibility.
Section 5 - DELIQUENCY
A member shall be considered delinquent if they have not paid dues and updated contact information by January 31st of a calendar year. A member of the executive board shall attempt to communicate via phone, e-mail, or mail that delinquent status is impending. Upon delinquent status, members shall lose voting rights, but shall retain other rights as members. If a member is delinquent beyond March 31 of the same calendar year, then SDCPC shall infer they have resigned and strike them from the membership rolls.
Section 6 - MEMBERS IN GOOD STANDING
San Diego County registered Democrats and residents not yet eligible to vote who pledge to become Democrats, whose annual dues are currently paid, or had waived, shall be considered a member in good standing. Any member whose actions are judged to be prejudicial or detrimental to the club by the Executive Board may be expelled from membership by a two- thirds vote at any general meeting, at which a quorum exists, concurs.
Section 7 - NON-DEMOCRAT MEMBERS
County Residents who are registered as any party other than Republican or are registered with No Party Preference may be an Associate Member if that person pays dues as described for members in good standing. Associate Members may participate in SDPDC meetings and activities, but may not vote or represent the SDPDC in any San Diego County Democratic Party Central Committee or its area meeting or any other San Diego County Democratic Party charted entity. Associate members may not run for or hold any club constitutional offices.
Section 8 - DUES
Section 8 - DUES
A. Dues shall be reviewed mid-year and recommended by the Executive Board, for approval by the membership, to go into effect for the next membership year. Dues are due and payable upon joining the club, and annually at the beginning of every club calendar year thereafter. Payment of dues shall not be obligatory to anyone for whom it constitutes an economic hardship after due consideration and approval by the Executive Board.
B. Annual dues levels shall be set at:
· $5 for founding members. Defined as members joining before the club is chartered. These dues are not renewable at this rate.
· $5 for Students in full time education, active military, and people with limited funds
· $15 for Individuals
· $25 for two or more Democrats in the same Household. Each individual must submit a separate application form, listing the other family members.
· $50 for Sustaining
· $100 for Patrons
Sustaining and Patrons include household membership. All individuals must submit separate application forms and share the same residence.
C. The only dues accepted for memberships are on the individual or household levels. Mass membership registration payments shall not be accepted.
D. Dues levels shall be set for each calendar year by the executive board, who shall issue notice to the members by September 31 of the following year’s dues at a regularly scheduled meeting.
Section 9. MEMBERSHIP TERMS
Section 9 - MEMBERSHIP TERMS
New memberships and renewals between January 1st and October 31st are valid for the same calendar year. Renewals and new memberships paid after November 1st are valid through December 31st the following calendar year.
Section 10. SPECIAL PRICING
Section 10 - SPECIAL PRICING
With the majority of the Executive Board’s approval, SDPDC may offer special pricing for membership at SDPDC club events.
Section 11 - VOTING
Other than at the first chartered meeting of the SDPDC, a member in good standing who has attended at least one SDPDC meeting as a member in the prior 12 months shall be eligible to vote on club business. No proxy or absentee voting shall be permitted.
Section 12 - ENDORSMENT VOTING
Other than at the first chartered meeting of the SDPDC, a member in good standing who has attended at least one SDPDC meeting as a member in the prior 12 months shall be eligible to vote on an endorsement. No proxy or absentee voting shall be permitted.
ARTICLE IV - OFFICERS
Section 1 - elected OFFICERS
Elected officers of this club shall be the President, two Vice-Presidents, Secretary and Treasurer. All officers must be members in good standing and registered as Democrats at their home address. Each shall be elected at the general meeting in December and hold office for one calendar year. An elected officer may be removed from office by resolution of a two-thirds vote of the members at a General Meeting for such causes as missing three unexcused consecutive meetings or non-performance of duties, providing the membership and the officer have been notified ten days in advance of the meeting of the proposed action against the officer.
Section 2 - DUTIES
The President shall be the Chief Executive Officer of the club. He/she shall preside over all meetings of the club and the executive board; make appointments to other positions as required; act as official spokesperson of the club. In addition, the President should stimulate active interest in the political process, provide a constructive role for the active volunteer; contribute to effective leadership and individual responsibility; promote harmony among the club membership, between other clubs and within the San Diego County Democratic Party.
i. The Vice-President - Internal
The Vice-President - Internal shall serve at the direction of the President in matters effecting the SDPDC internal affairs and business. He/she shall preside at meetings if the President is unable to do so, or is requested by the President to do so. The Vice-President Internal shall take over the duties of President in the absence of that officer, and is responsible for the annual audit.
ii. The Vice-President - External
The Vice President External shall serve at the direction of the President in matters effecting the SDPDC external affairs and business. This includes dealings with outside organizations such as the San Diego County Democratic Party and the California Democratic Party.
The Secretary shall keep the minutes of the general meetings, executive committee meetings, conduct correspondence, maintain the club’s records, and is responsible for internal communications.
The Treasurer shall be responsible for maintaining the list of members, the collection of dues, receiving and depositing all club funds received; maintaining an accurate record of club receipts and expenditures; signing all checks as authorized by the Executive Board; making the record of club receipts and expenditures available to any member when requested; providing a report of the club financial status at club meetings as requested; providing an annual written report of club financial status; making the books and all other financial records of the club available to the audit committee each year in May. In addition the Treasurer shall be responsible for filing FPPC/FEC financial report on time as required.
E. Membership Chair
The Membership Chair will be responsible for keeping communication with current and new members about meetings, events, and maintaining an up to date roster of members in good standing.
F. Executive Committee Members at Large (3 Elected)
The Executive Committee Members at Large are responsible for assisting and with duties and responsibilities of the club that are required for operations of the club. Executive Committee Members at Large can also be placed as chair of committees (i.e. Social Media Chair) with approval of the Executive Board.
Section 3 - ELECTIONS
Elections shall be held annually. A nominating committee shall be appointed of 3 to 5 volunteers from the membership. The nominating committee shall select at least one candidate for each elective office and report their selections at the general meeting one-month prior to the election meeting. At the election meeting the floor will be open for additional nominations. The election may be held by show of hands or voice vote for uncontested offices. A secret ballot will be used for any contested offices. Those nominees who receive a majority vote of those present and voting shall be declared elected. If no person receives a majority of votes cast, a run-off shall be held between those two persons receiving the greatest number of votes. The person receiving the majority of the votes shall be declared elected.
Section 4 - VACANCIES
Should any officer resign or fail to attend three general meetings or Executive Board meetings in a row without cause approved by the Executive Board, the Executive Board shall declare that office vacant and appoint a successor to that office to complete the unexpired term. Any such appointment shall, however, be approved by the membership at the next general meeting. At that meeting, nominations to fill the vacancy shall also be accepted from the floor. Voting shall be by secret ballot with a majority of those members in good standing present required to elect.
Section 5 - APPOINTED OFFICERS
The President shall appoint a parliamentarian and any other officers not otherwise specified by these bylaws as required for the general wellbeing of the club.
ARTICLE V - MEETINGS
Section 1 - GENERAL MEETING
There shall be a minimum of six general meetings each year, at least one of which shall be in January. Other general meetings shall be held at such times and places as specified by a majority of the Executive Board.
Section 2 - QUORUM
A quorum at any general meeting shall be the number of officers plus ten percent (10%) of those whose membership is in good standing. A quorum at an endorsing/electing meeting shall the number of officers plus twenty percent (20%) of those whose membership is in good standing. A quorum of the Executive Board shall be a majority of its elected members.
Section 3 - PARLIAMENTARY AUTHORITY
The parliamentary authority is the most recent edition of Robert’s Rules of Order, Newly Revised.
Section 4 - NOTICES
At least two (2) weeks prior to a general meeting at which the following items will be discussed and voted upon, meeting notices shall be emailed to each member of the club in good standing:
Club elections and filling of vacanciesProposed amendments to bylawsProposed resolutionsEndorsements of candidates and/or ballot measures
Such notice shall specify the time, place and date of the general meeting and describe the event.
ARTICLE VI - EXECUTIVE BOARD
SECTION 1 - FUNCTION
The Executive Board shall approve all expenditures and carry out the club business between general meetings in a manner consistent with actions taken at the general meetings, and perform any other duties provided for in these bylaws. The President shall pre-approve any written correspondence on behalf of the club. The President shall be the sole spokesperson of the club.
SECTION 2 - MEMBERSHIP
Membership of the Executive Board shall include all of the currently elected club officers, and the then current Committee Chairs.
SECTION 3 - MEETINGS
The President shall call a meeting, with advance notice, of the Executive Board as needed. Special meetings may be called by a majority of the currently elected members of the Executive Board at any time. A majority of the then currently elected members of the Executive Board shall constitute a quorum.
ARTICLE VII - COMMITTEES
The standing committees for the club are as follows shall include both Audit and nominating committees. Other committees may be created on an Ad-Hoc or Standing basis and include Political Action, Membership, Fund Raising, Program, Special Events, Communications, Hospitality and others as identified by the President and ratified by the Executive Board.
ARTICLE VIII - CANDIDATE ENDORSEMENTS
A. Only candidates who are registered Democrats are eligible for Club endorsement.
B. Non-Democrats cannot be endorsed. They can only be rated acceptable or unacceptable.
C. A motion to endorse a candidate or take a position on a Proposition or public issue must receive the vote of a sixty percent (60%) or higher of the Club members in good standing who are present and voting. A secret ballot will be used that includes all candidates and, in the case of a candidate, an option for “no endorsement.” If no person or issue receives the required percentage of votes, no endorsement shall be made. In the case or no endorsement of a candidate the floor will be open for a motion for a vote to declare any or all the candidates “Qualified.” This vote may be done by a show of hands of the Club members in good standing who are present and voting and will require a sixty percent (60%) or higher vote.
ARTICLE IX - CLUB REPRESENTATIVES
SECTION 1 - CALIFORNIA DEMOCRATIC PARTY (CDP)
In order to be eligible to participate in CDP pre-endorsing conferences, the Club’s President, Secretary, or Treasurer will ratify the roster of Democratic members in good standing by July 1 of each odd-numbered year identifying the legislative districts and representatives for each district and submit it to the CDP and SDCDP. Representatives should be equally apportioned between men and women to the extent possible.
SECTION 2 - SAN DIEGO COUNTY DEMOCRATIC PARTY (SDCDP) ASSOCIATE MEMBER
Under the club’s charter with the SDCDP, its President is a representative to the SDCDP Central Committee as an Associate Member. If the President is already a Central Committee member or chooses not to serve, a different representative may be selected to serve his or her term according to the provisions of Sections 3 and 4 of this Article. An Associate Member application, for the President or any other representative, must be submitted to the SDCDP within 30 days of his or her selection by the club.
SECTION 3 - SELECTION
Club representatives to the CDP and SDCDP – and any other official representatives, delegates, and alternates from the club to conferences, caucuses, councils, conventions, and other meetings – shall be selected by a vote of members in good standing at a duly noticed club meeting or, if that cannot occur at a regular or special meeting, by designation of the President
SECTION 4 - ADHERENCE TO CLUB POSITIONS
Club representatives described in this Article, when participating in voting and discussion in that capacity, shall adhere to and represent the club’s official positions on endorsements and other matters wherever applicable, and shall agree to do so prior to their selection.
SECTION 5 - OTHER SDCDP REPRESENTATIVES
A. The Executive Board will designate a GO Team Liaison.
B. The Executive Board will designate a SDCDP Voter Registration Liaison.
ARTICLE X - AFFILIATION
The club shall affiliate as an associate member of the County Democratic Central Committee and pay the current annual chartering fee.
ARTICLE XI - AMENDMENTS
These bylaws may be amended by a majority vote at a general meeting after such amendment has been presented at the preceding general meeting and notice has been provided as specified in Article V, Section 4 of these bylaws.
ARTICLE XII - ADOPTION
These bylaws shall become effective immediately upon their adoption and shall be the governing rules of the club.