San Diego Progressive Democratic Club Bylaws
ARTICLE I - NAME
The name of this organization shall be the San Diego Progressive Democratic Club, hereafter referred to as “SDPDC”.
ARTICLE II - PURPOSE
The mission of the San Diego Progressive Democratic Club is to create a more just society by advocating for issues and supporting candidates who advance progressive policies. We envision a society where people work together for human rights, equal economic opportunity, social justice, party reform and environmental protection. We work to create a government for and by the people, by getting dark money out of politics and expanding grassroots participation in the political process.
ARTICLE III - MEMBERSHIP
SECTION 1 - ELIGIBILITY
Anyone registered as a Democrat or is ineligible to vote (due to age, non- residency or other legal impediment) but pledges to register as a Democrat when eligible, and supports the purpose of the Club as stated in Article II, above shall be eligible for membership in this club.
SECTION 2 - MEMBERSHIP PROCESS
A person is considered a member upon the receipt by the treasurer of dues outlined in Article III, Section 7 and the executive board’s receipt of complete electronic or physical applications for each individual. A member has all the rights and responsibilities of a member in good standing as outlined in Robert’s Rules of Order with the exception of the right to vote. Individuals shall become eligible to vote twenty-eight (28) days after first being considered a member.
SECTION 3 - APPLICATIONS
Applications shall be provided by the executive board upon request. They may take the form of physical paper copies or a form provided electronically.
SECTION 4 - RENEWALS
Members shall renew by January 1st annually. They shall update any information they provided on the application, and if renewing a voting membership, shall not experience a lapse in voting eligibility.
SECTION 5 – DELINQUENCY
A member shall be considered delinquent if have not paid dues and updated contact information by January 31st of a calendar year. The membership chair shall attempt to communicate via phone, e-mail, or mail that delinquent status is impending. Upon delinquent status, members shall lose voting rights and ability to run and/or serve on the executive board and committees but shall retain other rights as members. If a member is delinquent beyond March 31 of the same calendar year, then SDPDC shall infer they have resigned and strike them from the membership rolls.
SECTION 6 - MEMBERS IN GOOD STANDING
A. San Diego County registered Democrats and residents not yet eligible to vote who pledge to become Democrats, whose annual dues are currently paid for the SDPDC, or had waived, shall be considered a member in good standing.
B. Any member whose actions are judged to be prejudicial or detrimental to the club by the Executive Board may be expelled from membership by a two-thirds vote at any general meeting at which a quorum exists.
SECTION 7 - NON-DEMOCRAT MEMBERS
County Residents who are registered as any party other than Republican or are registered with No Party Preference may be an Associate Member if that person pays dues as described for members in good standing. Associate Members may participate in SDPDC meetings, committees, and activities, but may not vote or represent the SDPDC in any San Diego County Democratic Party Central Committee or its area meeting or any other San Diego County Democratic Party charted entity. Associate members may not run for or hold any club constitutional offices.
SECTION 8 - DUES
A. Dues shall be reviewed mid-year and recommended by the Executive Board, for approval by the membership at the September meeting, to go into effect for the next membership year. The Executive Board shall provide notice to members by September 30 of the following year’s dues. Dues are due and payable upon joining the club, and annually at the beginning of every club calendar year thereafter. Payment of dues shall not be obligatory to anyone for whom it constitutes an economic hardship.
B. Annual dues levels shall be set at:
· $5 for Students in full time education, active military, and people with limited funds
· $15 for Individuals
· $50 for Sustaining
· $100 for Patrons
Sustaining and Patrons include household membership. All individuals must submit separate application forms and share the same residence.*
$15 for the first membership and $10 for subsequent memberships in the same household address to a total of no more than five memberships.
C. The only dues accepted for memberships are on the individual or household levels. Mass membership registration payments shall not be accepted. Mass membership shall be defined as more than 5 individuals on a single credit card.
SECTION 9 – VOTING
A member in good standing who has attended at least one SDPDC meeting as a member in the prior 12 months shall be eligible to vote on club business including endorsement. No proxy or absentee voting shall be permitted.
ARTICLE IV - OFFICERS
SECTION 1 - ELECTED OFFICERS
Elected officers of this club shall be the President, two Vice-Presidents, Secretary,
Membership Chair, three At-Large, Communications Chair, and Treasurer. All officers must be
members in good standing; must be registered as Democrats at their home address; must
not hold paid federal, state, or local office; voting Executive Board members must not be a candidate in a paid federal, state, or local race. Each shall be elected at the general meeting in February and hold office for one calendar year.
SECTION 2 - ELECTIONS
Elections shall be held annually. At the election meeting the floor will be open for nominations. The election may be held by show of hands or voice vote for uncontested offices. A secret ballot will be used for any contested offices. Those nominees who receive a majority vote of those present and voting shall be declared elected. If no person receives a majority of votes cast, a run-off shall be held between those two persons receiving the greatest number of votes. The person receiving the majority of the votes shall be declared elected.
SECTION 3 - OFFICERS ELECTED TO PUBLIC OFFICE
Any officer of the SDPDC elected to paid federal, state, or local office; or who declares as a candidate in a paid federal, state, or local race must resign their position as a member of the SDPDC executive board.
SECTION 4- OFFICERS WORKING ON CAMPAIGNS
Paid representatives for a proposition, federal, state, local, SDCDP, or California Democratic Party campaign must disclose to membership the campaign compensating him or her. If an elected officer of SDPDC gains employment or accepts a paid contract from a campaign, they must disclose the campaign and length of employment or contract to membership and be subject to a ratification vote at the following main meeting.
Officers who are paid representatives of any proposition, federal, state, local, SDCDP, or California Democratic Party campaign are expected to recuse themselves from any discussion in the main club or executive board meetings regarding endorsements of those campaigns. Officers employed by such campaigns are also expected to uphold fairness and not give their candidate any unfair advantage in seeking the club’s endorsement. During meetings, SDPDC Officers that are also paid representatives of non-endorsed candidates are not permitted to be staffing their candidate at club meetings. Staffing a candidate includes recruiting volunteers, handing out flyers/signup sheets, making announcements for their candidate to the club, and other activities which constitute advocating for their candidate.
Campaign staff are not permitted to use the membership list for whipping votes for endorsements, volunteer recruitment, or securing financial or other support for their non-endorsed candidate. Any usage of the membership list for the purpose of assisting an endorsed candidate by campaign staff must be cleared with the Executive Board beforehand and fall into the prioritization of campaign activities set forth by the club.
Executive Board Officers that are found to have violated the Bylaws are subject to removal from their position by a majority vote of the remaining Executive Board Officers.
ARTICLE V – MEETINGS
SECTION 1 - GENERAL MEETING
There shall be a minimum of six general meetings each year, at least one of which shall be in February. Other general meetings shall be held at such times and places as specified by a majority of the Executive Board.
SECTION 2 - QUORUM
A quorum at any general meeting shall be two times (200%) the number of voting members of the executive board, or a majority of membership, whichever is less. A quorum at an endorsing/electing meeting shall be two and one-half times (250%) the number of voting members of the executive board, or a majority of membership, whichever is less. A quorum of the Executive Board shall be a majority of its elected members.
SECTION 3 - PARLIAMENTARY AUTHORITY
The parliamentary authority is the most recent edition of Robert’s Rules of Order, Newly Revised.
SECTION 4 - NOTICES
A. Bylaws Amendments
Bylaws Amendments must be notices at the general meeting prior meeting.
B. Other Notice Requirements
At least two (2) weeks prior to a general meeting at which the following items will be discussed and voted upon, meeting notices shall be emailed to each member of the club in good standing, the SDCDP Director of Clubs, and the SDCDP Office:
Club elections and filling of vacancies
Proposed amendments to bylaws
Endorsements of candidates and/or ballot measures
Member expulsions with cause (see Article III, Section 6 B)
Executive Board review of Membership Dues, Membership approval and Noticing the entire
Membership (see Article III, Section 8 A)
Such notice shall specify the time, place and date of the general meeting and describe the event. E-mail is the only acceptable medium for providing notices.
ARTICLE VI - EXECUTIVE BOARD
SECTION 1 - FUNCTION
The Executive Board shall approve all expenditures and carry out the club business between general meetings in a manner consistent with actions taken at the general meetings, and perform any other duties provided for in these bylaws. The President or a Vice-President shall pre-approve any written correspondence on behalf of the club. The President, the two Vice-Presidents and the Communications Chair shall be the only spokespersons of the club.
SECTION 2 – MEMBERSHIP
Voting membership of the Executive Board shall include all of the currently elected club officers, the president of each of the SDPDC chapters or the appointee thereof, and the parliamentarian. Any member of the SDPDC who has served as president within the last two (2) years may sit as a non-voting member.
SECTION 3 – MEETINGS
The President shall call a meeting, with advance notice, of the Executive Board as needed. Special meetings may be called by a majority of the current members of the Executive Board at any time. A majority of the then current members of the Executive Board shall constitute a quorum.
ARTICLE VII - CANDIDATE ENDORSEMENTS
SECTION 1 - ENDORSEMENTS
A. Only candidates who are registered Democrats are eligible for Club endorsement.
B. Non-Democrats cannot be endorsed. They can only be rated acceptable or unacceptable.
C. A motion to endorse a candidate or take a position on a Proposition or public issue may be carried only in a meeting where a quorum is present, and must receive the vote of a sixty percent (60%) or higher of the Club members in good standing who are present and voting. A secret ballot will be used that includes all candidates and, in the case of a single candidate, an option for “no endorsement.” If no person or issue receives the required percentage of votes, no endorsement shall be made. In the case of no endorsement of a candidate the floor will be open for a motion for a vote to declare any or all the candidates “Qualified.” This vote may be done by a show of hands of the Club members in good standing who are present and voting and will require a sixty percent (60%) or higher vote.
D. If the Executive Board recommends a Consent Agenda of candidates or ballot measures, acceptance shall require the approval of a minimum sixty percent (60%) vote.
E. Any member may request that a candidate or ballot measure be pulled from the Consent Agenda for consideration with a fifty percent (50%) vote.
F. Those races pulled from the Consent Agenda shall be handled as non-consent agenda items in accordance with Section D of this Article.
G. Endorsements by the SDPDC shall not be construed as the CDP or SDCDP endorsement. Words to that effect must be clearly visible whenever the SDPDC’s endorsements are referred to.
H. Any publication of endorsements by the SDPDC shall clearly delineate between endorsed candidates and those rated acceptable.
ARTICLE VIII - AFFILIATION
The club shall affiliate as an associate member of the County Democratic Central Committee and pay the current annual chartering fee.
ARTICLE IX - AMENDMENTS
These bylaws may be amended by a majority vote at a general meeting after such amendment has been presented at the preceding general meeting and notice has been provided as specified in Article V, Section 4 of these bylaws.
ARTICLE X - ADOPTION
These bylaws shall become effective immediately upon their adoption and shall be the governing rules of the club.
ARTICLE XI – POLICIES AND PROCEDURES
Policies and Procedures shall become effective immediately upon their adoption and shall be the second governing document of the club.